Authorize a Vendor Invoice for Payment

After a vendor marks a work order as complete, you can review the vendor's invoice and, if you have no objections to any of the items or charges, authorize the work order, which changes its AP status of "Authorized." To authorize a completed work order, complete the following steps:

1. Open the work order that contains invoice items you want to review.
2. Go to the Financial section > Financial tab > Vendor Invoice subtab.
3. Review each invoice item and its cost.
4. If you agree with everything, in the AP Status drop-down field, select the Authorized option.
5. On the Change AP Status to: Authorized screen that pops up, enter any comments you have about the invoice.
6. Click OK to change the status of the work order to Authorized.

The vendor is then notified that you have authorized payment for their invoice.